Registering an employee in Turkey is an essential part of the payroll process. The employer is responsible for completing the registration process and ensuring that the employee has all the necessary documentation. In this article, we will provide a detailed overview of how to register an employee in Turkey, including obtaining a tax number, social security registration, and employment contract.
Obtaining a Tax Number
The first step in registering an employee in Turkey is to obtain a tax number. The employer must apply for a tax number on behalf of the employee. This can be done online or in person at the local tax office. To apply, the employer must provide the employee’s identity card and a copy of their employment contract.
Once the application is submitted, it can take up to five working days to receive the tax number. The employer should keep a copy of the tax number for their records and provide a copy to the employee.
Social Security Registration
The second step in registering an employee in Turkey is to register them with the social security institution (SGK). This registration is mandatory, and failure to do so may result in penalties and legal issues. During the registration process, the employer will be issued an SGK number, which they will use for all future social security contributions.
To register an employee with the SGK, the employer must complete an application form and provide the following documents:
- A copy of the employee’s identity card
- A copy of the employee’s tax number
- A copy of the employment contract
- A copy of the employer’s SGK registration document
The employer should submit the application form and the documents to the nearest SGK office. Once the application is processed, the employer will receive an SGK registration document, which they should keep for their records.
The third step in registering an employee in Turkey is to provide them with an employment contract. The employment contract should include information about the employee’s salary, working hours, and other terms and conditions of employment. The contract should be written in Turkish and signed by both the employer and the employee.
The employment contract must include the following information:
- The name and address of the employer and employee
- The start date of employment
- The job title and description
- The salary and payment schedule
- The working hours and days
- The paid leave entitlements
- The notice period for termination of employment
- The social security and tax obligations
The employment contract should be provided to the employee at the start of their employment. The employer should keep a copy of the contract for their records.
In conclusion, registering an employee in Turkey involves obtaining a tax number, registering them with the social security institution, and providing them with an employment contract. Employers must complete these steps and ensure that the employee has all the necessary documentation. Failure to comply with the registration requirements may result in penalties and legal issues. Employers may choose to outsource their payroll to a professional payroll provider to ensure compliance with Turkish regulations.